Follow the following steps to filter duplicate data in Excel: 1. Organize the data into a table, ensuring that each column represents a category and each row represents a record. 2. Select the column or range that contains the duplicate data you want to filter. 3. Activate the filter in the "Data" tab. 4. Uncheck "Select All" in the drop-down menu and select "Duplicate Values" under "Value Filtering". 5. Duplicate values will be highlighted, by default on the same row.
How to filter duplicate data in Excel
Step 1: Prepare the data
Ensure that the data is organized in a table, with each column representing a different category and each row representing a record.
Step 2: Select data
Select the column or range that contains the duplicate data you want to filter.
Step 3: Activate Filter
- Go to Data in the Excel menu bar and click Filter.
- Click the down arrow in the column in which you want to find duplicate values to activate the filter.
Step 4: Find Duplicate Values
- Uncheck "Select All" from the drop-down menu.
- Select "Duplicate Values" under "Value Filtering".
Step 5: View the results
Duplicate values will be highlighted. By default, Excel highlights rows with duplicate values.
Advanced filtering options
- Unique values: Only show unique values.
- Duplicate values: Only display duplicate values.
- Unique but remove spaces: Ignore spaces and find only true duplicate values.
Tip
- Before filtering duplicate values, make sure the data is sorted.
- If you want to keep duplicate values, you can copy and paste the results into a new worksheet after filtering.
- To cancel filtering, simply click the down arrow again in the column that activated the filter and select Clear.
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