How to stop Outlook from automatically adding events to my calendar

As an email manager application, Microsoft Outlook allows us to schedule events and appointments. It enables us to stay organized by providing tools to create, manage and track these activities (also called events) in the Outlook application. However, sometimes unwanted events are added to the calendar in Outlook, which creates confusion for users and spams the calendar. In this article, we will explore various scenarios and steps that can help us prevent Outlook from automatically adding events to my calendar.

Outlook Activity - Brief Overview

Outlook events are versatile and have many useful functions, as follows:

Calendar integration: Events created in Outlook are linked with the built-in calendar, which helps us visualize planned activities. We can view these events by sorting them by day, week, or month.

Event creation: Outlook events can be created by including or specifying details such as date, time, duration, location, title, etc.

Attendees, invitations, and reminders: Invitations to an event can be sent to others via email, where attendees can accept, decline, or suggest changes to the schedule. Reminder notifications can also be sent through Outlook to let us know and update the schedule.

Integration and synchronization: The created events can be integrated with contacts or tasks, helping us manage tasks effectively. They can also be synced across multiple mobile, desktop or web devices to allow access via multiple platforms.

How to stop Outlook from automatically adding events to my calendar

Microsoft Outlook includes a built-in scanning feature that automatically adds events to the calendar based on the content of emails sent or received. However, modifying settings in the Outlook application, Web Access, or Windows PowerShell may prevent it from automatically adding events, as described below:

Changing event settings from the Outlook application

Modify event settings in Outlook Web Access

Via Windows PowerShell

1]Change event settings in Outlook application

The Outlook application provides an option that allows us to modify the event settings to avoid the step of automatically adding the event to the Outlook mail account.

• Log in to your email account in Outlook.
• Click on the file option.
• After opening the options window, click Mail.

• Navigate to the Tracking section on the right pane and uncheck the option - Automatically add events from email to my calendar.

• Click OK to apply the changes.

Restart Outlook and check if the problem is resolved.

2]Modify event settings in Outlook Web Access

If we are using the web version of Outlook, we can follow the steps below to change the event settings:

• Visit Outlook.live.com and log in with your Microsoft account.
• Click the Gear icon in the upper right corner to open the settings menu.
• Click on the lower right corner to view all Outlook setting options.

• Click the Calendar section on the left, then click Email Events on the right.
• Select the Show event summary only in email option to stop events from being automatically added to the calendar.

• Click Save to apply the changes.

Note: If Outlook is configured for multiple email accounts, you must repeat the above steps for each account. However, events added before the above changes were made will remain until manually deleted.

3]Via Windows PowerShell

Connect to Exchange Online PowerShell

Enter and run the command:

Get-Mailbox|Set-MailboxCalendarConfiguration-EventsFromEmailEnabled$False

In the above command:

Get-Server: Retrieve mailbox information from Exchange Server.

|(pipe): Symbol used to pipe the cmdlet output to its left.

Set-MailboxCalendarConfiguration: Used to configure the calendar settings of the mailbox retrieved from the Get-Mailbox command.

EventsFromEmailEnabled$FALSE: This particular command sets the parameter of EventsFromEmailEnabled to FALSE. This ensures that calendar events created from events for the specified mailbox are disabled.

I hope this article helps.

How do I stop others from adding dates and appointments to my calendar?

We can set a new rule in Outlook, which will automatically restrict meeting requests or appointments sent by specific people or public groups.

How to stop Outlook from adding unwanted online meetings to newly scheduled calendar events?

You can stop by unchecking the Add online meeting to all events under the Calendar options.

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