How to Co-edit PDF Files on Linux with ONLYOFFICE Docs

ONLYOFFICE Docs: Real-time Collaborative PDF Editing on Linux

For Linux users seeking document collaboration beyond Google Docs, ONLYOFFICE Docs offers a robust, self-hosted alternative, especially for handling PDF files. This powerful office suite supports collaborative editing of documents, spreadsheets, presentations, forms, and, importantly, PDFs.

Before you begin, you'll need to install the latest version of ONLYOFFICE Docs on your Linux system. This self-hosted suite is available on GitHub (ONLYOFFICE Document Server) and offers various installation methods for easy deployment.

Integration is Key: ONLYOFFICE Docs isn't a standalone application; it integrates with over 40 platforms, including Nextcloud, Redmine, WordPress, ownCloud, Moodle, Mattermost, Alfresco, Plone, Nuxeo, and Drupal. Integration is typically achieved via connector apps; however, API or WOPI integration is also possible.

Once integrated, ONLYOFFICE Docs unlocks collaborative features for all supported document types. Version 8.2 and later adds real-time co-editing for PDFs.

Collaborative PDF Editing:

• Editing Mode: ONLYOFFICE PDF Editor initially opens in Commenting mode. To enable co-editing, switch to Editing mode using the "Edit PDF" button in the top toolbar or the switcher in the upper right corner.

• Co-editing Modes: Choose between "Strict" (changes visible only after saving) and "Fast" (real-time changes) co-editing modes in the Advanced settings under the Collaboration section.

• Tracking Collaborators: View a list of current co-editors by clicking the avatar icon in the upper right corner.

Features: Real-time co-editing in ONLYOFFICE PDF Editor allows for simultaneous text editing, addition/deletion of visual objects and pages, commenting, annotation, built-in chat, and optional video conferencing (via Jitsi plugin) and Telegram integration. An integrated AI plugin (ChatGPT-based) assists with text generation, summarization, explanation, grammar checking, and translation.

Remember to save your work if using Strict co-editing mode. ONLYOFFICE Docs extends these collaborative features to other document types as well. This makes it a powerful and versatile alternative for Linux users needing robust real-time document collaboration.

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