How to share passwords with Apple's Shared Groups

Apple's iOS 17, iPadOS 17, and macOS Sonoma introduce secure password sharing via groups within the Passwords system. However, there are limitations: all participants must use iOS 17/iPadOS 17/macOS Sonoma or later, be in your contacts, and the feature doesn't support Android, Windows, or web access. If these limitations are acceptable, Apple's built-in system offers a convenient, subscription-free solution.

Sharing Passwords on iPhone/iPad:

1. Navigate to Settings > Passwords.
2. Tap the " " icon, then New Shared Group.
3. Name the group.
4. Tap Add People and select contacts (those eligible will appear in blue).
5. Tap Create.
6. Select passwords to share and tap Move (passwords cannot be shared across multiple groups). You can skip this step using Not Now.
7. Choose whether to notify group members. They'll see the invitation in Settings > Passwords > Group Invitations regardless.

Sharing Passwords on macOS:

1. Open System Settings and click Passwords.
2. Click the " " icon and select New Shared Group.
3. Click Create.
4. Choose passwords and click Move or Not Now.
5. Click Notify via Messages or Not Now.

Managing Shared Groups:

To move passwords between groups:

• iOS/iPadOS: Tap an entry, then the Group menu.
• macOS: Control-click/right-click, choose Move to Group, or use the "i" icon and the Group menu.

Deleting Shared Groups:

• iOS/iPadOS: Tap the group name, then Manage and Delete Group.
• macOS: Click the group name, then Manage and Delete Group.

Important: Deleting a group doesn't revoke access for former members; change all shared passwords afterward.

Future Changes (iOS 18, iPadOS 18, macOS 15 Sequoia):

The Passwords feature will become a standalone app, simplifying shared group management.

Mac 911 FAQ:

For frequently asked questions, see the Mac 911 super FAQ. Submit new questions to mac911@macworld.com (include screenshots and name preference). Note: not all questions are answered, and direct troubleshooting isn't provided. For Mac antivirus software recommendations, see: Best Antivirus for Mac 2024: Top Security Software Compared.

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