How to Backup Microsoft Office Data Before Reformatting?

Ready to reformat the hard drive but worry about losing Microsoft Office documents? don’t worry! MiniTool ShadowMaker is a professional backup software that can easily back up your Microsoft Office data and avoid losing files when reformatting your hard drive on Windows 11/10 system.

Why do I need to back up my Microsoft Office documents?

The Microsoft Office suite is an indispensable tool in daily work, and millions of users around the world use it every day. This suite includes many common programs such as Excel, Outlook, Word, PowerPoint, etc., which are used to create various important documents.

If you need to reformat your hard drive, it is crucial to back up Office documents. Imagine how huge it would be if you lost all the fruits of hard work, precious memories and important documents! Fortunately, you can protect your files by backing up.

So, how to back up Microsoft Office data before reformatting hard drive on Windows 11/10 system? Please continue reading the following steps.

How to Backup Microsoft Office Documents

To ensure your Word, Excel files, and other documents are secure, you can take two common Microsoft Office backup methods:

Use cloud storage services: OneDrive, Google Drive, and Dropbox are widely used file and folder backup services. You can select one of the services, register and log in to your account, and then upload Microsoft Office documents to the cloud using a desktop application or website version, avoiding loss of data from reformatting hard drives, system crashes, or other issues.

Using an external storage device: You can back up Microsoft Office data to an external hard drive or USB flash drive. Regularly backing up Office files to external storage devices can effectively prevent potential data loss and maintain productivity.

Want to know how to back up Microsoft Office data to the cloud? You can refer to our previous article: "Four Ways to Backup Computers to Cloud Drive". If you choose to back up your documents to an external drive, follow these steps.

Backup Microsoft Office data to an external drive before reformatting Windows 11/10 systems

If you are looking for a simple and free Microsoft Office backup method, MiniTool ShadowMaker is a comprehensive backup and recovery solution. In terms of file backup, the software can perfectly back up your PowerPoint files, Word files, Excel documents and other files.

If you often create large amounts of documents on your computer, MiniTool ShadowMaker can meet your needs as it also supports automatic backups, differential backups, and incremental backups. Download and install this excellent file backup software trial now for free.

Step 1: Plug your USB drive or external drive into your computer and run MiniTool ShadowMaker.

Step 2: Go to Backup > Folders and Files , click Computer , open the drive that stores a large number of Microsoft Office documents, select the files/folders you want to back up, and then click OK .

Step 3: Select your USB drive or external drive in the target to save the backup.

Step 4: Click Back Up Now to perform the backup task.

Conclusion

Formatting a hard drive is a great way to keep your computer running smoothly, but don't ignore the fact that this process may delete disk data. You must back up Microsoft Office data before reformatting to avoid losing valuable documents. MiniTool ShadowMaker is a big help in file backups, as it can schedule automatic backups, minimizing the risk of data loss.

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