How to add bookmarks to PDF

Efficiently manage PDF documents: Easily bookmark, highlight and comment

In the digital age, sharing information has become commonplace. PDF documents are often used for personal and professional information recording and sharing. But the problem is that we sometimes need to deal with very long PDF documents, which can be overwhelming. At this time, the bookmarking function of PDF documents becomes particularly important, which can help us easily move and find the information we need in the document.

This article will introduce in detail how to bookmark PDF documents using a variety of methods.

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Why do you need a document bookmark?

As mentioned earlier, PDF documents may contain a large number of pages. However, readers sometimes find it difficult to read so much content, especially when working on academic documents. In this case, the document author should always bookmark the PDF to mark the beginning of a new chapter, which is best practice and also convenient for readers to read.

In addition, when reading PDF documents, readers may also want to create PDF bookmarks to mark some important points in the document so that they can quickly return to view later.

So, how to bookmark PDF files on Mac? We will show you several of our favorite methods so that you can choose the one that suits you best.

How to bookmark a page on your Mac

If you are working on lengthy PDF documents such as contracts, manuals, and even tax returns, you may want to use the image and bookmarking features in Preview, the PDF file processing tool that comes with macOS.

Here is how to bookmark PDFs in Preview:

On the page you want to bookmark, go to the menu bar and select Tools > Bookmark.

After bookmarking, a small red mark will appear on the page. Even if you close Preview and open the document again later, the bookmark remains there.

Remember that you can view all saved bookmarks and quickly navigate to any bookmark with just one click. The method is as follows:

1. In Preview, select View > Bookmark to access the PDF page you have bookmarked. All bookmarks will be displayed in the list on the left.
2. Then, you can just click and jump directly to the desired page.

If you want to delete a bookmark, right-click it in the sidebar or Control-click it, and then select Delete from the menu.

Overall, the disadvantage of Preview is that it can only bookmark the entire page, not a single sentence. Therefore, we often use simple highlighting features.

How to create a bookmark with simple highlighting

If you want to highlight something in a PDF document, do the following:

1. Select the text to highlight.
2. Then go to Tools > Comments > Highlight Text.

If you want to delete highlighting, select text and go to Tools > Comments > Highlight Text.

But if you like simple and easy-to-use tools like us, you need to try the Nitro PDF Pro app. If you want to highlight text, you can do it as easily as you use a regular highlighter.

Of course, highlighters aren't the main feature we like about this app. The Nitro PDF Pro editor does almost everything you need when processing PDF files. For example, if you need to create a PDF, just drag and drop the file into Nitro. It can read over 300 different file types and allows you to quickly and easily convert them to PDFs. Most importantly, you can edit, add comments, merge, sign and more!

Speaking of bookmarks, with Nitro PDF Pro, you can create a bookmark by selecting a snippet of text on the page and converting it into a bookmark. To convert text to bookmarks:

1. Open your file in Nitro PDF Pro (you can install it from Setapp).
2. Highlight the text to use.
3. Go to Edit > Bookmark > Add Bookmark.
4. Your bookmark will appear in the sidebar. Here you can rename it.

How to add a comment to a PDF

In addition to highlighting, you can also use notes and dialog boxes to comment on text in PDFs. This is easy to do in the two aforementioned applications (macOS Preview and Nitro PDF Pro).

Here is how to add a dialog box in Preview:

1. Select Tools > Comments > Dialog Box.
2. Then just type your text.
3. To resize the dialog box, drag the blue handle.

The process of adding notes is almost the same as the dialog box (Tools > Notes > Notes).

In Nitro PDF Pro, you can even add audio, links, or attachments as comments.

Now you know how to bookmark, highlight text, and add notes in PDFs. Maybe we should end the writing of this guide here. But wait, we also need to tell you another great app that might work for you.

How to bookmark using smart apps

Sometimes, you may need to reference a specific location in a document from outside a PDF (such as in your notes, other documents, and emails). With Hookmark, you can link to your PDF documents at the same time, or even to specific locations within the PDF.

For example, if you are a lawyer and you find an important contradiction in the other party’s testimony, you can add an item to your to-do list to follow it up. In a few days or weeks, you can click on the link to return to where you were at that time. You can even send your colleagues or clients a link to that exact location in the document.

Here is how to link to a specific location in a PDF:

1. Select the text or image to create the link.
2. Use the keyboard shortcut (Control H) or click the Hookmark menu bar icon to bring up the Hookmark.
3. Then click the Copy Link button > Copy Link in Hookmark.
4. Now you can paste the link anywhere you want.

As long as they have access to your original file (as a shared file), you can even send the link to others.

As you can see, bookmarking a PDF is not difficult, especially if you have the right tools like Nitro PDF and Hookmark. You can try both apps on Setapp for free. This Mac and iOS app subscription service is essential for anyone who likes to try out new apps and improve their workflow without having to use one app for a long time.

With Setapp, you can also get a great value for money experience. The monthly subscription costs $9.99 and you can use over 240 apps in the collection as you like!

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