How to view shared files in OneDrive and stop sharing

This guide explains how to locate and manage files and folders shared with you on OneDrive, and how to adjust sharing permissions. OneDrive simplifies document sharing and collaboration; however, finding shared items can sometimes be tricky. This guide offers solutions for both personal and business accounts.

Locating Shared Files and Folders:

OneDrive conveniently organizes shared items. For personal accounts, the left navigation pane displays a "Shared" section. This section lists files shared with you under the sharer's name and files you've shared under "Shared by me."

Permission levels (View or Edit) are clearly indicated. "Can edit" allows modifications, copying, moving, deleting, and further sharing. Folders with "Can edit" permissions can be added to your "My Files" for seamless integration.

Work or school accounts offer a similar "Shared" view, but with additional filtering options:

• Shared with you: Items others have shared.
• Shared by you: Items you've shared.

Further refinement is possible through sorting (by name, date, or sharer) and filtering (by modification date, file type, or sharer).

Removing Items from the Shared List:

To remove a shared item, use the "Remove from shared list" option (accessible via the top menu bar or right-click context menu). For personal accounts, this revokes access. For business accounts, access remains, and the item reappears if accessed via the original link.

Stopping Sharing or Changing Permissions:

Managing sharing permissions differs slightly between account types. For personal accounts, use the "Details" pane ("Info" icon) to access "Manage access," where you can delete links or revoke individual user access and modify permissions.

Business accounts utilize "Manage Access" (top menu or right-click menu) to stop sharing entirely, remove links, revoke individual access, or adjust individual user permissions. Note that organization-wide sharing links can only be deleted and recreated.

This comprehensive guide empowers you to efficiently manage your OneDrive shared files and folders.

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