How to disable printing in Excel or the print menu tool turns gray

1. How to disable printing in Excel or make the print menu tool gray?

In Excel, you can use some settings to disable printing or gray out the print menu tool, thereby restricting users from printing documents.

Solution:

1. 1. Protect Worksheet: Select "Protect Worksheet" in the "Review" tab Table", set a password and select the content to be protected. Uncheck "Print" in "Allow users to perform actions on the contents of the worksheet" and click "OK" to protect it.

2. 2. Set the printing area: Select the area to limit printing, and then select "Settings" in the "Print Area" setting in the "Page Layout" tab Print Area" and specify the specific area that needs to be printed. After this setting, only the selected area can be printed.

3. 3. Hide worksheets: If some worksheets do not want to be printed, you can hide them. Select "Hide & Show" in the "Format" tab to hide the worksheet.

4. 4. VBA Macro Settings: Use VBA to write macros to limit printing functions. Write code in VBA to disable printing when the document is open or under certain conditions. For example, you can use the Workbook_Open event or related conditions to prevent printing.

#2. How to set Excel 2007 to prohibit printing files?

Excel 2007 can prohibit printing files through specific settings, which can limit the user's printing permissions on the document.

Solution:

1. 1. Protect the worksheet or workbook: In Excel 2007, select "Review ” tab, click “Protect worksheet” or “Protect workbook”, set a password and uncheck “Allow users to print worksheets”. With this setting, the document will be protected and cannot be printed.

2. 2. Set file properties: When saving the document, select "File" -> "Save As", select "Tools" -> "General Options", set file protection options in "Security Options", including changing passwords, printing permissions, etc.

3. 3. Use VBA macros: Write macros through VBA to disable the printing function when the document is opened or under specific conditions. For example, use the Workbook_Open event or related conditions to prohibit printing.

4. 4. Save as other formats: Save the document as other formats, such as PDF, and you can choose to restrict printing permissions when saving.

3. Summary

Disabling printing or restricting printing operations in Excel can be achieved through a variety of methods, including protecting the worksheet or workbook , set file properties, set print area, hide worksheets, use VBA macros, etc. These methods can limit the user's printing permissions on the document, and choose the appropriate setting method according to the needs.

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