How to manage junk email in Microsoft Outlook

The spam folder is a folder that contains spam emails. Outlook considers some messages as spam and moves them to the Junk Email folder. However, you may still find some emails in your inbox that you think are spam. So how do you move them out of your inbox? This is why Outlook has the feature to add filters/conditions to the email you consider to be junk so that next time you receive it directly in the junk folder or you can delete it permanently. You have different options to indicate that this specific email address is valid and should be in the inbox, while other invalid email addresses should not be seen in the inbox. You can even block email IDs, a feature similar to blocking contacts on phone only. In this article, let’s look at effective ways to manage junk emails in Outlook.

Manage junk email in Outlook

Step 1: Open Microsoft Outlook and selectEmails to be marked as spam.

Step 2: Right-click the email and click Spam from the list of options

Step 3: Different options appear like Block Sender, Never Block Sender, Spam options, etc.

Step 4: For example let us click on Block Sender.

Step 5: Now this email will appear in the spam folder on the left and the email id will be blocked so that you can You will not receive any emails from that specific email address.

Step 6: Suppose you find some emails in the junk folder that are valid and should not be spam, thenright click on that emailin the junk folder

Step 6: Then select Trash from the list and click on Non-Trash

Step 7 Step: A pop-up window appears stating that this message will be moved to the Inbox folder, make sure check the checkbox below it and click OK

Step 8: Now we will look at the spam options. To do this, right-click on the email in your inbox and select Junkmail. Then click on Spam Options

Step 9: In the window that appears there are several tabs. If you click on the "Options" tab, then there are different levels of spam protection like no filtering, low, high, permanent deletion, safelist only etc.

Step 10 : You can select any of them as per your requirement by clicking the radio button next to them. In the image below, I have selected low

Step 11: Next, click on the Safe Senders tab, which means the email specified here IDs are safe and will never be spam.

Step 12: You can add email addresses to the safe senders list by clicking the Add button.

Step 13: Enter a valid email address and click OK

Step 14: Edit the added email address by selecting the email to be edited and then click on the "Edit" option to correct the email address

Step 15: To delete an email address,

select the email and click Delete

Step 16: If you have a list of email addresses that you want to add, importing them is a good option. Prepare all the email addresses in the text file and click the Import from file button

Step 17: If you also want to add Outlook Contact Please check the checkbox next to "

Also trust emails from my contacts

" Step 18: There is another option "Automatically add people I mail to the safe senders list" which means anyone you mail will be considered a safe sender. But this may not always be true, there may be situations where you warn someone to stop sending emails. So be careful when selecting checkboxes.

Step 19: The next tab is Safe Recipients, which means if you belong to a mailing list or distribution list, you can These IDs are added to your safe recipients list. Usually it is the recipient address, if you specify these ids here they will not be treated as spam.

Step 20: You can import an address list or click the Add button to add email addresses.

Step 21: The next option is Block Sender, the email IDs that you think are spam will be seen here. In other words, addresses from the spam folder will be reflected here. It also has the same features as safe sender i.e. add, edit, delete, import from file, export to file

Note:If If you add the same email ID to the safe senders and blocked senders lists, then the safe senders lists are considered as priority and the emails from that particular sender will be in your inbox.

Step 22: The last tab is International. Here, you can block email addresses from different countries or even emails in unfamiliar languages.

Step 23: Click the "Blocked Top-Level Domain List" button.

Step 24: A window with different country names will appear. For example, let's say you want to block emails from AL (Anguilla), then select the checkbox next to it and click ok.

Step 25: If you want to block email encoding, click the "Blocked Encoding List" button.

Step 26: A window will appear where you can check the box by clicking on the checkbox next to them and click OK to select the encoding. For example, I selected Arabic and Baltic encoding so that the next time an email using these two encodings does not appear in the inbox

########################## Step: When all conditions are specified, click Apply### to save the changes, then click ###ok### and you are done. Now you don't have to spend time checking your inbox for spam. ###

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