Usage of fields in document parts

The role of domain

Microsoft word processing software Microsoft Word series, its convenience and automation It is unmatched by any other word processing software.

The reason is, firstly, that Microsoft has a strong team of software development technicians.

Second, Word is closely integrated with its company's operating system, Windows. Microsoft has not released the source code of the Windows operating system and Word word processing software so far, just to maintain its monopoly position.

Third, fields and macros are introduced in Word, and some special processing methods are handed over to users in the form of functions or programming, which greatly improves the flexibility, adaptability and automation of word processing.

Due to the introduction of fields and macros, Word documents are vulnerable to virus attacks. In addition, flexible use of fields and macros requires users to learn certain basic programming knowledge. When it comes to programming, some people get headaches. In fact, the knowledge contained in fields and macros in Word is very basic and relatively easy to learn.

Fields are equivalent to placeholders for data that may change in the document or for form letters and labels in mail merge documents.

Through fields, you can call macro commands; you can also insert fields into the document through macro statements.

Now let’s take an example to briefly understand what fields in Word can do:

Automatically number paragraphs, such as: 1. 2. 3., 1. Two, three,, 1.1.1, 1.1.2, etc.

Insert characters that cannot be achieved by conventional methods, such as:

Automatically survive indexes and directories.

Calculation of tables and mathematical formulas.

Insert a hyperlink to jump to other locations or open other files from here in the document.

Generate headers or footers in the same format as the same book.

There are 70 fields in Word, each with their own different functions.

Insert fields in the document

The most commonly used fields are Page field (inserted when adding page numbers) and Date field (insert when clicking "Insert" menu and the Automatically Update checkbox is selected).

Fields are automatically inserted when you create an index and table of contents using the Index and Table of Contents command on the Insert menu. You can also use fields to automatically insert document information such as author or file name, perform calculations, link or cross-reference other documents or projects, perform other specified tasks, etc.

Field codes are located in curly brackets ({ }). To show the results of field codes (such as calculated results) and hide the field codes: click the Options command on the Tools menu, click the View tab, and then clear the Field Codes check box . Fields are somewhat similar to formulas in Microsoft Excel; specifically, the field code is similar to the formula and the field result is similar to the value calculated by the formula.

It is not possible to insert field braces simply by typing characters on the keyboard. Fields are inserted by using specific commands such as Date and Time on the Insert menu or by pressing Ctrl F9 and typing the appropriate information between the field's curly braces.

For more Word related technical articles, please visit the Word Tutorial column to learn!

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