PowerPoint Keyboard Shortcuts | PowerPoint Desktop Shortcut - MiniTool

This guide provides helpful PowerPoint keyboard shortcuts and shows you how to create a PowerPoint desktop shortcut. It also suggests a data recovery tool for retrieving lost PowerPoint files.

PowerPoint Keyboard Shortcuts for Increased Productivity

Mastering keyboard shortcuts significantly boosts your PowerPoint workflow. Here's a selection of useful shortcuts:

• Ctrl N: Create a new presentation
• Ctrl M: Add a new slide
• Ctrl B: Bold selected text
• Ctrl T: Open the Font dialog box
• Ctrl X: Cut selected item(s)
• Ctrl C: Copy selected item(s)
• Ctrl K: Insert a hyperlink
• Ctrl Alt M: Add a new comment
• Ctrl Z: Undo the last action
• Page Down: Go to the next slide
• Page Up: Go to the previous slide
• Esc: End the presentation
• Ctrl P: Print the presentation
• Ctrl S: Save the presentation
• Ctrl Shift S: Save the presentation with a new name
• Ctrl Q: Close PowerPoint
• Ctrl D: Close the current presentation
• Ctrl -: Zoom out
• Ctrl : Zoom in
• Ctrl Alt O: Zoom to fit
• Ctrl Shift D: Duplicate the selected slide
• Ctrl O: Open a presentation
• Ctrl Shift C: Copy formatting
• Ctrl Shift V: Paste formatting
• Ctrl Shift [: Send object backward
• Ctrl Shift ]: Bring object forward
• Ctrl A: Select all objects on a slide
• Ctrl F: Open the Find dialog
• Ctrl H: Open the Replace dialog
• Ctrl E: Center a paragraph
• Ctrl L: Left-align a paragraph
• Ctrl R: Right-align a paragraph
• Ctrl Shift F: Move selected item forward
• Ctrl Shift B: Move selected item backward
• F5: Start slideshow from the beginning
• Shift F5: Start slideshow from the current slide

For a more comprehensive list, consult Microsoft's official documentation.

Three Easy Ways to Create a PowerPoint Desktop Shortcut

Creating a desktop shortcut for quick access to PowerPoint is simple. Here are three methods:

Method 1: From the Desktop

1. Right-click an empty area on your desktop and choose "New > Shortcut."
2. In the "Create Shortcut" window, paste the PowerPoint application's file path (find this by searching for "PowerPoint" in the Windows search bar, right-clicking the app, and selecting "Open file location").
3. Name your shortcut and click "Finish."

Method 2: From File Explorer

1. Locate the PowerPoint application in File Explorer (as described above).
2. Right-click the PowerPoint app and select "Send to > Desktop (create shortcut)."

Method 3: From the Start Menu

1. Pin PowerPoint to your Start Menu or Taskbar (search for "PowerPoint," right-click, and select the appropriate option).
2. Drag the pinned icon from the Start Menu or Taskbar to your desktop.

Data Recovery for Lost PowerPoint Files

If you've lost PowerPoint files, MiniTool Power Data Recovery is a free Windows program that can help recover various data types, including PowerPoint presentations, from different storage devices.

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