How to Automatically Delete Emails in Outlook (3 Ways)

Tired of manually deleting emails? Learn how to automate the process in Outlook! This MiniTool guide shows you how to automatically delete emails, including those from specific senders, using built-in Outlook features and custom rules.

Manually deleting unwanted emails is time-consuming. This tutorial provides several methods to efficiently manage your inbox and automatically remove unwanted messages.

Automating Email Deletion in Outlook

Method 1: AutoArchive

Outlook's AutoArchive feature automatically moves or deletes old emails. You can specify the age threshold (e.g., 30, 60 days) before an email is archived or permanently deleted.

1. In Outlook, go to File > Options.
2. Select the Advanced tab and click AutoArchive Settings under the AutoArchive section.

3. Check "Run AutoArchive every X days" and set the desired "Clean out items older than" period. Choose to either archive or permanently delete old items.

4. Click OK to save. For more detailed instructions on AutoArchive, see AutoArchive settings explained.

Method 2: Automatically Empty Deleted Items

Outlook can automatically empty your Deleted Items folder when you close the application.

1. Open Outlook and go to File > Options > Advanced.
2. Check "Empty Deleted Items folder when exiting Outlook".
3. Click OK.

Method 3: Create Custom Email Rules

For more precise control, create custom rules to delete emails from or to specific senders or with specific subject lines.

1. Right-click an email from the sender you want to target. Select Rules > Create rule.
2. Configure the rule to move emails from/to specific senders or with specific subject content to the Deleted Items folder.
3. Click OK to save.

Recovering Accidentally Deleted Emails

If you accidentally delete emails, MiniTool Power Data Recovery can help. This free data recovery software recovers various file types, including emails, from hard drives and external storage. Download, install, scan, preview, and recover your emails.

Conclusion

This guide details several ways to automatically delete emails in Outlook. If you have other methods or questions about MiniTool Power Data Recovery, please contact us.

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