How to delete blank rows in Excel with VBA, formulas and Power Query

This tutorial provides several methods for efficiently removing empty rows from your Excel spreadsheets without data loss. Empty rows, often a byproduct of data merging or import, can disrupt worksheet functionality. Manual deletion is time-consuming and prone to errors. This guide offers safer, more efficient alternatives.

Unsafe Methods to Avoid:

Avoid using Find & Select > Go To Special > Blanks. This selects all blank cells, potentially deleting rows with partially populated data. The illustration below demonstrates this risk:

Reliable Methods for Removing Empty Rows:

This tutorial explores several reliable techniques:

1. VBA Macros:

Excel's VBA offers several macro solutions:

• Macro 1: Deleting Blanks in a Selected Range: This macro deletes rows only if every cell in the row is empty within a user-defined range. It uses the CountA function to identify completely empty rows. An optional input box allows for range selection after macro execution.

• Macro 2: Deleting All Empty Rows: This macro removes all empty rows from the active worksheet.

• Macro 3: Deleting Rows Based on Blank Cells in a Specific Column: This macro deletes rows where a specified column contains a blank cell. This is safer than the "Go To Special" method as it targets specific columns.

Implementing VBA Macros: Macros can be added directly to your workbook via the Visual Basic Editor (Alt F11) or run from a sample workbook (downloadable from the original article).

2. Excel Formulas and Filtering:

A formula like =IF(COUNTA(A2:D2)=0, "Blank", "Not blank") (or the simpler =COUNTA(A2:D2)=0) can identify blank rows. Filtering for "Blank" (or TRUE) allows for visual confirmation before deleting the identified rows.

3. Power Query:

Power Query (available in Excel 2016 and later, or as an add-in for earlier versions) provides a "Remove Blank Rows" function. Note: Power Query converts data to a table, potentially altering formatting.

4. Deleting Rows Based on Blanks in a Specific Column:

This method uses Find & Select > Go To Special > Blanks but only on a specific column, making it safer than applying it to the entire range.

5. Removing Extra Rows Below Data:

Ctrl End identifies the last used cell. If visually empty rows exist beyond this, they may contain formatting or non-printing characters. Select these rows and delete them. Alternatively, hide these rows using Ctrl 9.

6. Fastest Method (Using Ablebits Ultimate Suite):

The Ablebits Ultimate Suite offers a two-click solution to delete all truly empty rows.

Choose the method best suited to your skill level and data sensitivity. Remember to always back up your data before performing any bulk deletion operations.

The above is the detailed content of How to delete blank rows in Excel with VBA, formulas and Power Query. For more information, please follow other related articles on the PHP Chinese website!