German State Schleswig-Holstein Migrates 30,000 PCs To LibreOffice

Germany's Schleswig-Holstein state government is leading the way in digital sovereignty, migrating 30,000 PCs from Microsoft Windows and Office to Linux and LibreOffice. This groundbreaking initiative prioritizes data control and reduces reliance on proprietary software.

Following a successful pilot program, Schleswig-Holstein becomes the first German state to fully transition to free and open-source software (FOSS). A robust, multi-tiered support system, involving government agencies and private sector partners, ensures a smooth migration. The adoption of the Open Document Format (ODF) as the official standard further solidifies this commitment to open-source solutions.

Addressing data security concerns raised by the European Data Protection Supervisor (EDPS) regarding Microsoft 365, the project aims to establish LibreOffice as the primary office suite by October 2025. The migration also extends to open-source tools for telephony and other vital IT infrastructure components.

Table of Contents

- Why the Shift to LibreOffice?

• The Migration Process
• Advantages of LibreOffice
• A Blueprint for Other Governments

Why the Shift to LibreOffice?

Digital sovereignty—a government's ability to control its IT infrastructure and data—is the driving force behind this decision. Proprietary software like Microsoft Office raises concerns about data handling transparency and potential data leaks to third-party countries.

Schleswig-Holstein also emphasizes responsible use of taxpayer money. LibreOffice and other FOSS solutions avoid vendor lock-in, fostering a diverse supplier landscape and enabling greater control over software customization, security, and cost-effectiveness.

The Migration Process

The migration strategy focuses on user adoption and minimal disruption. LibreOffice is deployed alongside existing Microsoft Office installations. The official adoption of the Open Document Format (ODF) on August 1st, 2024, encourages LibreOffice use and improves document compatibility.

While Microsoft Office remains accessible until October 2025, the goal is 70% LibreOffice adoption on government workstations by then. This phased approach allows for user adaptation and addresses departmental compatibility issues.

A three-tier support structure underpins the transition:

• Dataport, a state-owned IT provider, handles first and second-level support, including training and a dedicated LibreOffice forum.
• .riess applications and allotropia, open-source specialists, provide advanced third-level support, encompassing macro migration, bug resolution, and feature development.

Advantages of LibreOffice

The LibreOffice migration offers numerous benefits:

1. Enhanced Digital Sovereignty: FOSS provides greater control over IT infrastructure and data, reducing reliance on single vendors and mitigating privacy risks.
2. Cost Savings: LibreOffice's open-source nature eliminates software licensing costs.
3. Flexibility and Customization: Open-source allows for tailored software solutions to meet specific needs.
4. Community Support: Access to the global LibreOffice community ensures continuous improvement and responsiveness.

A Blueprint for Other Governments

Schleswig-Holstein's initiative represents a significant step towards digital sovereignty and responsible public spending. Its adoption of FOSS sets a powerful example for governments seeking improved data security, cost reduction, and a more resilient IT ecosystem. The project's success could inspire broader LibreOffice adoption globally.

Resources:

• The Prime Minister's Statement (in German)
• LibreOffice and ODF Migration for 30,000 Government Clients in Schleswig-Holstein
• German State's Transition to LibreOffice

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