How to Classify and Organize Computer's Data in Windows 10

Data classification is a key step in preventing the loss of sensitive information. Before you make a backup, it is best to complete this process to efficiently utilize the data. A comprehensive data classification system makes it easy to find and retrieve important data, helping to reduce storage and backup costs while speeding up data search. This guide will show you how to organize your computer data to simplify the backup process.

Use reasonable methods to organize computer files

The following are some simple tips for managing files and folders. You can easily keep files and documents in order if you follow the following guidelines:

1. Distinguish between useful and useless data.

Keep valuable data and classify it into different categories. Remove redundant, outdated, or irrelevant content. Deleting and uninstalling unused programs can not only free up storage space, but also improve the performance of your computer.

2. Organize folders and files by category.

One way to organize folders and files is to classify them by category or type. You can classify data into schools, jobs, personal and professional (separate from jobs), as well as music, photos, and movies. Obviously, music, photos, videos and documents should all be stored separately, but the organization goes a step further.

Learn more about how to use libraries in Windows 10 to organize files and folders.

3. Put different types of data into the corresponding hard disk.

• CDisk saves only operating system data.
• DDD only saves important document files
.
• EDisk saves only Frequently used tools
.
• FDisk saves only important personal files
.

Learn more about how to create a new hard disk partition in Windows 10.

4. Organize the downloaded files.

Clear unnecessary files in the download folder. Organize all documents into the document folder, organize all songs into the music folder, and organize all videos into the video folder. Make sure to place the newly downloaded file in the Download folder

and manually sort the file into the document, movie, music, or picture folder. You can select the location where the downloaded files are saved by default on your computer, or you can select a specific destination for each downloaded file.

Learn more about how to change the default download location for Microsoft Edge.

5. Organize and back up important data.

Consider the confidentiality and security of the data to be classified.

• Category 1: Source files, license keys and installation documents
• Category 2: Production data copied/cloned as part of the system test data
• Category 3: Information on when/where personnel use building access card
• Category 4: General website information
• Category 5: Password

Setting up backups is crucial, especially if your computer crashes or data is lost, your most valuable documents are still safe. For example, cloud storage services like Google Drive or OneDrive are very convenient and can automatically back up smaller files.

Over time, monitor and maintain the data classification system and make adjustments as needed. We hope you have some ideas from this article that will help you better organize your documents and files.

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