5 email management tips to keep Gmail chaos out of your life

Gmail mailbox is powerful, but without mastering its hidden functions, it will become extremely difficult to manage massive emails. This article will share some simple and fast Gmail email management tips to help you easily deal with email torrents.

1. Make full use of the tags

Gmail's design philosophy, rather than folders, has been revolutionary since its launch in 2004. Please make full use of Gmail's tagging function. Mails can have multiple tags at the same time, and you can also create subtitles by clicking on the three dots next to the tag and selecting "Add Subtitles".

In Gmail on the web, you can apply tags through the menu at the top of the screen or through the drag and drop emails to the tag list. Tags are useful for searches—using the "label:" prefix in the top search bar—and also works in conjunction with filters, because you can assign all messages that meet certain criteria to a certain tag of yours.

2. Use multiple email addresses in a clever way

Another filtering technique is to take advantage of the multiple email address capabilities provided by Gmail. If your Gmail address is popsci@gmail.com, emails sent to pop.sci@gmail, p.opsci@gmail, or similar addresses will still reach your inbox (the dot number will be ignored). You can also add a plus sign and a word before the @ symbol - for example popsci main@gmail.com to create more addresses.

What's the use of this? You can use these additional addresses to fill out forms online or communicate with specific people. In the web version of Gmail, click the filter icon to the right of the search box, and you can set rules based on addresses such as popsci main@gmail.com: For example, you can automatically archive, star, or mark emails through filters.

3. Drag and drop emails between tabs

Gmail web interface will display the mail tab by default - main email, promotion, social, updates and forums - you can customize the display by clicking the gear icon in the upper right corner and selecting Custom under "Default" Which tabs. Note that messages in any tab you choose to hide will be moved to the Main Mail tab, and the Main Mail tab cannot be hidden.

While you may be familiar with these tabs, you may not realize that if Gmail's algorithm classifies messages incorrectly, you can drag the messages between them. Just click on a message and drag it onto the tab title to move it to that tab – Gmail will also ask if you want to categorize all messages from this sender in a similar way in the future, And set a filter for this.

4. Slide operation to organize emails

On the desktop web interface, you can drag and drop emails between tabs, but Android and iOS mobile apps also have some clever tricks to use. For example, did you know that when you look at your Gmail inbox (or any folder in the app), you can swipe the email to organize them without opening them?

Click on the menu button in the upper left corner and click "Settings": Then, you need to go to "General Settings" and "Swipe Actions" (Android), or "Inbox Customization" and "Mail Swipe Actions" ( iOS), select your swipe action. Slide left and right to configure separately, you can select from the Archive, Trash, Mark Read or Unread, Hibernate, Move, and Mute options.

5. Learning shortcut keys

Once you learn Gmail shortcuts, they can speed up all you do: You will be able to process emails quickly without using a mouse (or trackpad) or diving into the menu. You can enable shortcuts in the web version of Gmail by using the gear icon in the upper right corner and select "View All Settings", "General", and "Enable Shortcuts".

Some of the more useful shortcuts we often use include: Use E to archive the email you are currently reading, use R to reply to emails, use A to reply to emails, use A Everyone. You can use C to write a new email, use / (slash) to search, and use G and then

I from the web interface Return to your inbox anywhere. Google provides a complete list of shortcut keys that you can refer to.

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