How to print all attachments in Outlook

Outlook is one of the most feature-rich email clients and has become an indispensable tool for professional communication. One of the challenges is printing all attachments at the same time in Outlook. Usually you need to download attachments one by one before you can print them, but if you want to print everything at once, this is the problem most people encounter.

How to print all attachments in Outlook

Although most of the information is maintained online in the Outlook application, sometimes it is necessary to print out the information for backup. Must sign documents in person to satisfy legal requirements such as contracts, government forms, or homework assignments.

There are several methods that allow you to print all attachments in Outlook with one click instead of printing them one by one. Let's look at each one in detail.

Print options in Outlook

Outlook Rules

1]Print options in Outlook

• Open the Outlook application and log in using your credentials.
• Navigate to the desired folder and double-click the email you want to print.
• Click File in the upper left corner of the screen and select Print.

• After previewing the document, click on the print option.
• Make sure the option -Print attached files- is selected and click Print. This will ensure that all your email attachments print out in one go.

Please remember that attachments will be printed according to the default printer settings. For example, if you set printer A as the default printer and choose to print an email with an attachment on printer B, the email will print on printer B, but the attachment will print on printer A.

Read: How to Print Outlook Emails, Calendar, and Contacts

2]Outlook rules

You can set specific rules in Outlook to automatically print attachments as soon as they are received. Make sure the parameters are set correctly to ensure that the automation functions work as expected and achieve the desired print results.

• In the Outlook application, click File and then Rules and Alerts, or you can even right-click the email you want to create a rule on and select Create Rule.

• Define specific conditions to trigger the rule if the same conditions are met when an email is received. For example, it might be from a specific sender, or the subject might contain keywords you want to specify. After setting the conditions, click Advanced Options.

• Select the conditions you want your rule to follow. The selected rules are applied after the email arrives. Once completed, click Next.

• You must specify what you want Outlook to do with the email. Select Print from the list of options and click Next.

• Type the desired name for the rule and click Finish.

• This will print all attachments in the email that match the criteria you set for this specific rule.

Read: How to delete or turn off rules in Outlook

I hope this article can be helpful to you, you can print out all Outlook attachments at one time.

Why does Outlook require me to open or save a file before printing it?

Some additional files must be opened or saved before they can be printed. Outlook will prompt you to open or save attachments before printing them.

Does Outlook allow me to select or save all attachments at the same time?

Yes, you can select or save all your attachments instantly in Outlook. All you have to do is open the email that contains the attachment, left-click on one of the documents to select it, and then press Ctrl A on your keyboard to select all the files in the email. Now, you can right-click and select Save All Attachments.

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