How to use Windows 11 Voice Recorder to easily record, play back and share recordings

The built-in "Audio Recorder" application in Windows 11 is a simple and easy-to-use audio recording software suitable for recording conversations, interviews, lectures, podcasts and other occasions. Although its functions are basic, it can meet simple daily recording needs, allowing users to start, pause, resume and stop recording, as well as playback and share recording files.

If you do not have this application in your system, you can download the "Audio Recorder" application for free from the Microsoft Store. Next, we’ll detail how to make the most of the Voice Recorder app in Windows 11.

Using the “Audio Recorder” app in Windows 11

The Windows 11 Voice Recorder app does not have audio editing functionality.

Record audio

After connecting the microphone (audio input device), you can follow the steps below to record audio on Windows 11 without using other third-party tools:

1 Search and open the "Audio Recorder" application in the "Start" menu.

2 (Optional) If there are multiple input devices, you can click the microphone button in the lower left corner to select the recording device you want to use.

3 Click the "Start Recording" button or use the Ctrl R shortcut key to start recording.

Record audio

4 During the recording process, you can mark important positions in the recording track through the "Mark" button or the Ctrl M shortcut key. This way, you can quickly find key parts of your recording during playback.

The recording process will not be interrupted when marking.

5You can use the "Pause" button, Alt P or Space bar to pause the recording (same audio file).

Pause, stop recording and mark highlights

6 To end the recording, you can press Esc or use the "Stop Recording" button.

After the recording is completed, the audio file will be saved in the "Recording" folder under the "Documents" directory of the current user. You can view, play and share your recordings in the app.

Play recording

If you want to play back audio files in the "Audio Recorder" application, you can follow the steps below:

1Open the "Audio Recorder" application and select the audio file you want to play in the left panel.

2Click the "Play" button or press the space bar to start playing.

Play recording

You can use the "pause" button or press the space bar to control playback. You can also re-mark important locations during playback to quickly jump to key parts of the recording.

Rename and delete recordings

To rename or delete an audio file, you can follow these steps:

1Open the "Audio Recorder" application.

2 In the left panel, right-click the audio file you want to change:

Rename and delete recordings

• Select "Rename" and enter the new file name, then click the "Rename" button.

The new name will be applied both within the app and on the file itself.

• To delete a file, select the "Delete" option.

You can also click the "More Recording Options" (three dots) button in the upper right corner after selecting the file to rename or delete the selected file.

Rename and delete recordings

Share recording

To share recording files with others in the Voice Recorder app, please follow these steps:

1Open the "Audio Recorder" application.

2 In the left panel, right-click the audio file you want to share, and then select "Share".

3 In the pop-up sharing options, you can choose to send the file via email, other applications, or use the "Nearby Share" function.

Share recording

4 Follow the on-screen prompts to complete the sharing operation.

Import audio

To import audio files to the "Audio Recorder" application, you can follow the steps below:

1Open the "Audio Recorder" application.

2 Click the "Import File" button in the upper left corner.

3Select the audio file to be imported, and then click the "Open" button.

Import audio

After executing these steps, the audio file you selected will appear in the left navigation bar, and you can click to play it at any time.

Change "Audio Recorder" application settings

To adjust the audio format and recording quality of the Windows 11 “Audio Recorder” application, you can use the following steps:

1 Open the "Audio Recorder" application, click the "More Recording Options" (three dots) button in the upper right corner, and then select "Settings".

2In the "Recording Format" setting, you can select the desired audio format, such as AAC, MP3, MWA, FLAC or WAV.

3 In the "Audio Quality" option, select a recording quality level that suits your needs, such as Auto, Best, High, or Medium.

Change audio format and recording quality

After completing the above steps, the selected settings will be automatically saved, and the new recording configuration will be applied the next time you record.

Troubleshooting Windows 11 recording issues

If you are having recording issues on Windows 11, it may be due to incorrect microphone permissions or device settings. Here are the solution steps:

Step 1: Check Microphone Permissions

1Use the Windows I shortcut key to open "Settings".

2 Click "Privacy and Security" in the left panel, then find and click the "Microphone" option on the right.

3 Turn on the "Let apps access the microphone" switch, and turn on the switch of the "Audio Recorder" application in the list.

Set microphone permissions

Step 2: Check microphone device settings

1Use the Windows I shortcut key to open "Settings".

2 Select "System" on the left panel, then find and click the "Sound" option on the right.

3 In the "Input" section, set the correct microphone as the default device.

4 Click on the microphone device and view more settings in "Properties" to ensure that the microphone is not disabled and the volume is appropriate.

Check microphone properties

Step 3: Audio Troubleshooting

1Use the Windows I shortcut key to open "Settings".

2 Select "System" on the left panel, then find and click the "Troubleshooting" option on the right.

3 Click the "Other Troubleshooting" option, and then click the "Run" button next to "Audio" to start the diagnosis.

Audio Troubleshooting

After following these steps, most microphone-related issues can usually be resolved. If the problem persists, you can try repairing and resetting the app, checking the hardware connection, or updating the microphone driver.

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