How to encrypt pages, keynotes, and digital documents on Mac

How to Password Lock Pages, Keynotes, and Digital Documents on Mac

Here we’ll focus on the process for the Apple Pages app, but you can also use the same steps for the Keynote and Numbers apps , because all iWork applications have a similar interface. Here's how it works:

1. Use Finder or the Pages app on your Mac to browse and open the Pages document you want to encrypt.

   

2. After launching a document in the Pages application, click File in the menu bar as shown below. When doing this, make sure the Pages application is the active window.

   

3. Clicking on the file will bring up the drop-down menu as shown below. Here, select the “Set Password” option located under Advanced.

   

4. This will open a window in the Pages application allowing you to create a new password. Type and verify the password you want to use, give a hint in case you forget the password, and check the box if you want Pages to remember the password from your keychain. Click "Set Password" to complete the process and encrypt the document.

   

5. Now when you find a document using Finder or Pages, you'll see a lock icon on the document. Clicking it will prompt you to enter the password for the document, as you can see here. Enter the details and click OK to view the document's contents in Pages.

   

That’s it, you’ve successfully learned how to password protect iWork documents, right on macOS.

Also, you can repeat these steps to protect your Keynote and Numbers files at any time, as you'll find the same options in the macOS menu bar.

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