How to highlight text in PowerPoint

How to highlight text in PowerPoint 2019 or 365

If you are using PowerPoint 2019 or have a Microsoft 365 subscription, highlighting text is quick and easy.

There are two main ways to highlight text in PowerPoint.

How to highlight selected text in PowerPoint

The first method is to select the text you want to highlight before applying the effect.

To highlight selected text in PowerPoint:

1. Click and drag the text you want to highlight.
   
2. In the Home tab, click the down arrow next to the Text Highlight Color tool.
   
3. Click on the highlight color of your choice.
   
4. The text will now be highlighted.
   

How to highlight text throughout a PowerPoint document

If you want to highlight multiple parts of text throughout the document, you can use "Text Highlight Color" tool (such as a pen).

To use the Text Highlight Color tool in PowerPoint:

1. Make sure no text is selected in your document.
2. Click the down arrow next to the Home tab Chinese Text Highlight Color Tools.
   
3. Choose the color you want to use.
   
4. Click and drag the portion of text you want to highlight.
   
5. When released, the text will be highlighted.
   
6. Repeat these steps for any other text you want to highlight.
   

How to highlight text in earlier versions of PowerPoint

If you are using an earlier version of PowerPoint, Text highlight colorTool is not available. However, you can solve this problem in several ways.

All of these methods should work with any version of PowerPoint.

How to highlight text in PowerPoint using Word

You can highlight text no matter which version of Word you are using. You can then copy and paste this text into PowerPoint with the highlight effect applied.

To highlight text in PowerPoint using Word:

1. Open a new Word document.
2. Type the word you want to highlight.
3. Click and drag a word to select it.
   
4. In the Home tab, click the Text Highlight Color arrow to the right of the tool icon.
   
5. Select the color you want to highlight.
   
6. Your text will now be highlighted.
7. Click and drag the text again, then press Ctrl C on Windows or Cmd C to copy the text.
8. Go back to your PowerPoint document and place your cursor where you want the text to appear.
9. Press Ctrl V or Cmd V to paste the text in place.
10. If the highlight does not appear, click the Paste Options icon.
    
11. Click the Keep source formatting icon.
    
12. Your text should now be highlighted.
    

How to use shapes to highlight text in PowerPoint

Another way to highlight text is to use the Shapes tool. This allows you to create a colored rectangle behind the text.

To highlight text using the shape tool:

1. First, click on the Insert tab.
   
2. Click on Shapes and select the first option under Rectangles.
   
3. Click and drag to draw a rectangle that covers the word. The word
   
4. will disappear behind the rectangle, but we'll fix that soon.
   
5. Now click Shape Format. If you don't see this menu, click the shape to make it appear.
   
6. Click Shape Fill and select the desired color.
   
7. Click Shape Outline and select No Outline.
   
8. Finally, click "Send Backwards " to place the rectangle behind the text.
   
9. Your text should now appear in front of the rectangle.
   

How to use the glow effect to highlight text in PowerPoint

You can also apply a glow effect to words in PowerPoint. This will produce a similar effect to highlighting.

Add a glow effect in PowerPoint:

1. Select the text you want to highlight.
2. Click Shape Format.
   
3. Click the Text Effect icon.
   
4. Now click on Glow and select one of the Glow Variations. Click More Glow Colors to choose different colors.
   
5. Your text will now be highlighted, highlighting the shapes that follow the letters.
   

Valid text formatting in PowerPoint

Learning how to highlight text in PowerPoint is especially useful if you are using an older version of the application.

Although some versions lack highlighting tools, you can still do a lot even in the latest version of PowerPoint. You can add videos to your PowerPoint presentation to make it more visually appealing. Changing the size of your slides in PowerPoint can make your presentation stand out.

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