How to Add and Edit Signature in Outlook 365 - MiniTool

This article will guide you how to add and edit personal signatures in Outlook 365 mailbox to enhance your email image. For more computer skills and free tools, please visit the official website of MiniTool software.

Outlook email signature can effectively enhance your business or brand image. Once a signature is created, it will be automatically added to your send, reply, or forward the message. Here are the steps to add and edit signatures in Outlook 365:

Add and edit signatures in Outlook 365 desktop app

1. Open the Outlook 365 desktop application.
2. Create a new email.
3. Under the Mail tab, click Signature > Signature.
4. Click the "New" button to add a new signature and name it for easy identification.
5. Add and edit your signature content in the Edit Signature area, such as company logo, name, position, phone number, email address, etc.
6. Select your email account in "Select Default Signature" to set different signatures for different accounts. Click "OK" after editing.
7. To set the signature as the default signature, when composing a new message, click the "Signature" option and select the signature you want to use.
8. To change the signature, you can right-click the signature in the body of the email and select another signature; or click the "Signature" option in the toolbar to select another signature from the drop-down menu.
9. To edit the signature later, you can right-click on the current signature in the body of the email, select "Signature", and edit in the pop-up window.

Add and edit signatures in Outlook 365 web version

1. Log in to your Outlook 365 mailbox account in your browser and open Outlook web version.
2. Click the gear-shaped icon in the upper right corner and select "View all Outlook settings".
3. Click "Mail" in the left panel and select "Compose and reply".
4. Under Email Signature, create a signature that will be automatically added in the message. You can use the editing tool in the top ribbon to design signatures, add email addresses, phone numbers, pictures, and more.
5. Make sure the "Automatically include my signature in my new mail" and "Automatically include my signature in my forward or reply email" options are selected.
6. Click the "Save" button to save the signature.

Free Outlook mail recovery software

If you need to recover deleted or lost Outlook mail, you can use professional free data recovery software such as MiniTool Power Data Recovery. This software can not only recover emails, but also recover documents, photos, videos and other files on storage devices such as computers, USB flash drives, memory cards, etc.

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