TRANSPOSE function in Excel to change column to row with formula

This tutorial explains the Excel TRANSPOSE function, demonstrating its use in efficiently changing data orientation between rows and columns. Different users prefer different data arrangements, and TRANSPOSE offers a quick solution.

- Understanding the TRANSPOSE Function's Syntax

• TRANSPOSE in Excel 365 and later
• Practical Application of TRANSPOSE
• Handling Blank Cells: Avoiding Zeros
• Tips and Considerations for Using TRANSPOSE

Excel TRANSPOSE Function Syntax

The TRANSPOSE function converts rows into columns and vice-versa, altering the orientation of a selected data range. It accepts a single argument:

TRANSPOSE(array) where array represents the cell range to be transposed.

The transposition works as follows: the first row becomes the first column, the second row becomes the second column, and so on.

Important: In Excel 2019 and earlier versions, TRANSPOSE requires array formula entry (Ctrl Shift Enter). Excel 2021 and Excel 365 handle arrays natively, allowing standard formula entry.

Using the TRANSPOSE Function

While the syntax is straightforward, correct worksheet implementation is crucial. Follow these steps:

1. Determine Dimensions: Count the number of rows and columns in your source data.

2. Select Destination Range: Select an empty range with dimensions reversed from the source (rows become columns, and vice-versa).

3. Enter the Formula: Type =TRANSPOSE(, select the source range (e.g., A1:D5), and close the parenthesis ).

4. Complete the Formula: Press Ctrl Shift Enter (for Excel 2019 and earlier) or Enter (for Excel 365 and later). Array formulas in older versions will be enclosed in curly braces {}.

TRANSPOSE in Excel 365 and Later

Excel 365 and 2021 simplify TRANSPOSE. Enter the formula (=TRANSPOSE(A1:D5)) in the top-left cell of the destination range and press Enter. The result dynamically expands to the required size.

Handling Blank Cells

Empty cells in the source data will result in zeros in the transposed output. To avoid this, use a nested IF function:

=TRANSPOSE(IF(A1:D5="","",A1:D5))

This replaces zeros with blank cells. Remember to use Ctrl Shift Enter (for older versions).

Tips and Notes

• Editing: To edit a TRANSPOSE array formula, select the entire output range, make changes, and press Ctrl Shift Enter.
• Deleting: Select the entire output range and press Delete to remove the formula.
• Converting to Values: To break the link between source and transposed data, copy the transposed range, right-click, select "Paste Special," and choose "Values."

Mastering the TRANSPOSE function streamlines your Excel workflow, allowing for efficient data manipulation and improved organization.

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