How to run macro in Excel and create a macro button

This tutorial explores multiple methods for executing Excel macros, catering to both novice and experienced users. We'll cover techniques ranging from using the ribbon and VBA editor to employing custom keyboard shortcuts and creating macro buttons.

- Running macros via the Excel ribbon

• Assigning custom keyboard shortcuts
• Executing macros from the Visual Basic Editor (VBE)
• Creating macro buttons in Excel
• Utilizing graphic objects as macro buttons
• Adding macro buttons to the Quick Access Toolbar
• Placing macro buttons on the Excel ribbon
• Automating macro execution upon workbook opening

Running a Macro from the Excel Ribbon

The quickest method involves the Developer tab. If this tab isn't visible, you'll need to enable it (instructions readily available online). Then:

1. Navigate to the Developer tab, locate the Code group, and select Macros. Alternatively, use the Alt F8 shortcut.
2. Choose your macro from the list and click Run.

Tip: If the Developer tab is missing, directly use Alt F8 to access the Macro dialog.

Assigning a Custom Keyboard Shortcut

For frequently used macros, assigning a shortcut significantly boosts efficiency. This can be done during macro recording or afterward:

1. Access the Macros dialog (as described above).
2. Click Options.
3. In the Macro Options dialog, specify your shortcut key (uppercase letters are recommended to avoid conflicts with default Excel shortcuts: Ctrl Shift letter; lowercase: Ctrl letter). Click OK.

Now, simply use the assigned key combination to run the macro.

Running a Macro from the VBA Editor

For advanced users, directly running macros from the VBA editor offers greater control.

1. Open the VBA editor (Alt F11).
2. Double-click the relevant module in the Project Explorer.
3. Position your cursor within the macro's code and use one of the following:
   • Run > Run Sub/UserForm from the menu.
   • The Run Macro button (green triangle) on the toolbar.
   • The F5 shortcut (runs the entire code) or F8 (executes each line individually, ideal for debugging).

Creating a Macro Button in Excel

For simpler, user-friendly macro execution, create custom buttons:

1. On the Developer tab, under Controls, click Insert and choose Button (From Controls).
2. Click on your worksheet to place the button. Select your macro in the Assign Macro dialog and click OK.
3. Right-click the button, select Edit Text, and customize the button's label. Adjust button size as needed.

Creating a Macro Button from a Graphic Object

For visually appealing buttons, use shapes, images, or other objects:

1. Insert a shape (e.g., a rectangle) from the Insert tab.
2. Customize its appearance.
3. Right-click the shape, select Assign Macro, and choose your macro.

Adding a Macro Button to the Quick Access Toolbar

For universal access, add a button to the Quick Access Toolbar:

1. Right-click the toolbar, select More Commands….
2. Choose Macros from the Choose commands from list.
3. Add your macro and customize its icon (optional) using the Modify button.

Placing a Macro Button on the Excel Ribbon

For multiple frequently used macros, create a custom ribbon group:

1. Customize the Ribbon (right-click the ribbon).
2. Add your macro to your custom group, and optionally rename and customize its icon.

Running a Macro on Workbook Opening

To automatically run a macro upon workbook opening, use the Workbook_Open event (in ThisWorkbook code) or the Auto_Open event (in a standard module, though Workbook_Open is generally preferred). Example code (for Workbook_Open):

Private Sub Workbook_Open()
    MsgBox "Welcome!"
End Sub

Choose the method best suited to your needs and skill level. Remember to consult online resources for detailed instructions on enabling the Developer tab or creating custom ribbon groups if needed.

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