How to create a shared folder on a Mac

This guide explains how to easily share files and folders on your Mac, offering several methods to suit different needs. Whether you're collaborating with colleagues or family, this comprehensive tutorial covers local network sharing and cloud-based options.

Setting up File Sharing on macOS:

Before sharing, enable file sharing:

1. Open System Settings from the Apple menu.
2. Select General, then Sharing.
3. Turn on File Sharing. Enter your password if prompted.
4. A "Public Folder" is automatically created. To share additional folders, click the " " button, locate the folder, and click "Add."

Creating and Sharing a Folder:

1. Create a new folder in Finder (right-click, "New Folder"). Avoid spaces or punctuation in the name for better compatibility.
2. Right-click the folder and select "Get Info."
3. Check the "Shared" box under General.
4. Go to "Sharing & Permissions."
5. Click " " to add users, setting their access levels (Read & Write, Read Only, Write Only).
6. Click the lock icon to save changes.

Managing Large Shared Folders:

For space management in large shared folders, CleanMyMac X can identify and help remove large or infrequently accessed files.

Sharing via iCloud Drive:

1. Open Finder and navigate to iCloud Drive.
2. Right-click the folder, select "Share."
3. Choose to share a copy or allow collaboration.
4. Set permissions and sharing method (link, email, etc.).

Alternative Tools:

• CloudMounter: Connects multiple cloud storage services for easier network sharing.
• Forklift: Efficiently synchronizes and transfers large files between Macs on the same network.
• Dropshare: Quickly shares files, screenshots, and screen recordings.

Troubleshooting:

• Disabled File Sharing: Ensure File Sharing is enabled in System Settings.
• Missing Shared Folder: Check Finder preferences (Command ,) to ensure "Connected servers" and "Bonjour computers" are enabled.
• Permission Issues: Apply permissions to enclosed items within the shared folder to ensure all files inherit the correct access level. (System Settings > General > File Sharing > select folder and user > click arrow in Permission column > right-click permission line > "Apply Permissions to Enclosed Items").

Limitations of Mac File Sharing: Your Mac must be on and connected to the network for others to access shared folders. Cloud solutions or dedicated servers offer greater availability. Consider your needs and choose the best method accordingly.

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