Clean up your computer’s embarrassingly messy desktop. Seriously. Please.

This post has been updated. Originally published September 2, 2018.

Our computer desktops often become cluttered with files and shortcuts. This digital mess hinders productivity. Let's explore methods to restore order and achieve a cleaner, more professional desktop environment on both Windows and macOS.

Organize with Folders

Treat your desktop like any other storage location. Create folders and subfolders to categorize items like downloads, documents, shortcuts, and installers. This significantly reduces on-screen clutter.

To create a folder:

• Windows: Right-click an empty space, select "New," then "Folder."
• macOS: Control-click an empty space and choose "New Folder."

Organize folder icons:

• Windows: Right-click an empty area, select "Sort by" to arrange by name or date. Use "View > Auto arrange icons" for a grid layout.
• macOS: Open Finder, click "View > Clean Up By" (available when viewing as Icons) to sort by date or type, automatically arranging into a grid.

Temporary Folder for Short-Term Files

Create a dedicated "Temporary" folder for files you won't need long-term (installers, temporary images). Regularly delete its contents to prevent clutter buildup.

macOS Only: Utilize Stacks

macOS offers "Stacks," a feature that groups files by type (images, documents, etc.), creating virtual piles for a cleaner look.

Enable Stacks:

1. Control-click an empty desktop area.
2. Choose "Use Stacks."
3. Customize stacking criteria (date, tags) via "View > Show View Options > Stack By."

Third-Party Utilities

Consider third-party apps for enhanced organization:

• Windows:
  • Fences: Groups files into customizable containers (paid, free trial available).
  • Nimi Places: Creates containers linked to system folders (free).
• macOS:
  • Spotless: Automatically organizes files into folders based on rules (paid, free trial available).
  • Declutter: A simpler, automated file organization tool (free).

Adjust Download Settings

Prevent future clutter by changing your browser's default download location:

• Google Chrome: Three dots (menu) > Settings > Advanced > Downloads > Change.
• Microsoft Edge: Three dots (menu) > Settings > Downloads (change default location).
• Safari: Safari > Preferences > General > File download location.
• Firefox: Three lines (menu) > Settings > General > Downloads (under Files and Applications).

Regularly (weekly or monthly) dedicate a few minutes to desktop cleanup. Deleting and organizing takes less time than you might think. You can also choose to view your desktop as a standard folder in File Explorer (Windows) or Finder (macOS) for easier management.

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