How to use Google Docs templates to boost your productivity

Google Docs, Sheets, and Slides offer a wealth of templates to jumpstart your projects. This guide focuses on Google Docs, but the process is similar for the other apps. Templates not only provide a head start but also showcase the apps' capabilities, potentially introducing you to features you weren't aware of.

Getting Started with Templates

Google templates save time, promote consistency, and enhance document aesthetics. To access them, navigate to Google Drive, click New > Google Docs > From a template, or visit the Google Docs portal page and select Template gallery.

Templates are categorized (letters, resumes, newsletters, etc.) for easy browsing. However, feel free to adapt any template to your specific needs; every element is fully editable. While thumbnails and descriptions provide an overview, direct opening is the only way to fully preview a template. Note that some templates offer multiple page designs.

Once you've chosen a template, clicking it creates a new document in your Google Drive. All edits are saved to this new document, leaving the original template untouched.

Customizing Your Template

Templates are completely customizable. Adjust fonts, images, spacing, and more—nothing is locked. For images, click to access alignment and wrapping options. The three-dot menu provides access to all image properties (rotation, recoloring, etc.).

Replace existing text by selecting it and typing; formatting is usually preserved. Use the undo button (or Ctrl Z/Cmd Z) for corrections. Alternatively, you can always reopen the template to start fresh.

Templates offer a solid foundation, saving you formatting time, but still allow for complete personalization.

Creating Templates from Existing Documents

You can repurpose any document as a template by creating a copy: File > Make a copy. This is ideal for creating custom templates based on your own work (e.g., a company sales report template).

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