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How to Export SQL Server Data as INSERT INTO Statements?

Mary-Kate Olsen

Jan 05, 2025 am 01:30 AM

How to Export SQL Server Data as INSERT INTO Statements?

Exporting Data from SQL Server as INSERT INTO

Migrating data between database servers can be a complex task. This article provides a step-by-step guide on how to export data from SQL Server as an INSERT INTO SQL script, making it easier to transfer data between databases.

SSMS Graphical Interface:

Open SQL Server Management Studio (SSMS).
In the Object Explorer, right-click on the database you wish to export data from.
Select "Tasks" > "Generate Scripts".
In the "Choose Script Options" window, enable the "Script Data" option to generate INSERT INTO statements for the data.

SSMS 2008 R2 or Later:

If using SSMS 2008 R2 or later, the option described above is named differently.

Select "Types of Data to Script", which can be "Data Only", "Schema and Data", or "Schema Only".
Select data export type.

SSMS Addin Package:

Additionally, there is an SSMS Addin Package available on Codeplex that provides similar functionality with additional features like quick filtering.

Benefits of Exporting Data as INSERT INTO:

Allows data to be easily inserted into a new database.
Can be used for data population or migration scenarios.
Provides a flexible and efficient way to transfer large amounts of data.

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