How to Export Data in a True CSV Format Using SQL Server Management Studio?

Exporting Data in True CSV Format with SQL Server Management Studio

Many users encounter difficulties exporting data into a true CSV format when working in SQL Server Management Studio. The challenge lies in accurately enclosing strings with quotation marks, particularly those containing commas or other special characters.

Solution in SQL Server Management Studio 2012

For SSMS 2012, a hidden option allows for the desired behavior:

1. Navigate to Tools -> Options -> Query Results -> SQL Server -> Results to Grid.
2. Enable the checkbox labeled "Quote strings containing list separators when saving .csv results."

Understanding the Issue

The lack of this feature as a default is puzzling, as it is essential for the proper functioning of CSV exports. Importing such files with incorrectly quoted strings can lead to errors.

Alternatives for Earlier Versions

If you are using an earlier version of SSMS that lacks this option, consider using alternative tools:

• Third-party software: BCP and other data extraction tools may offer more advanced export options.
• Custom scripts: Exporting data to a text file and post-processing it with a script can provide a workaround.

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