How to Install a Wi-Fi Printer on Windows 11

Setting up a printer should be straightforward, but it’s not always as intuitive as it seems. If you’ve been fruitlessly searching how to install Wi-Fi printer on Windows 11, you’ve come to the right place. Whether you’re linking an existing printer to a new laptop or you’ve got a new printer you need to install, follow the steps below.

Step 1: Use the manual for your printer to connect the device to the same Wi-Fi network as your Windows 11 computer. Every printer is different so if you don’t have the manual, download it from the manufacturer’s website. The screenshot below is for a Canon PIXMA series printer.

Step 2: Once the printer shows an active Wi-Fi connection, boot up your Windows 11 computer. Click Start, then Settings.

Step 3: Click Bluetooth & Devices on the left-hand side then click Printers & Scanners.

Step 4: Click Add device in the top right corner.

Step 5: Wait for the correct printer to appear under the Add a printer or scanner section.

Note: If your printer is an older model, you may need to click Add manually and follow the onscreen prompts.

Step 6: Click Add device to install Wi-Fi printer on Windows 11, and you should see that it now says Connecting under the correct printer details.

Step 7: Wait a few seconds and you’ll see that the printer has been added and is ready to use. If you have multiple printers and scanners, your new device should appear at the top of the device list.

Install Wi-Fi Printer on Windows 11 with the Printer’s Utility Software

Some printers have their own utility software that carries all the drivers you need to connect to the device. If the paperwork or packaging you got with your new printer or scanner includes a link to download software, definitely use it. This software will often include apps to help modify scans, save images, and improve your printing experience.

Printer brands and manufacturers that commonly provide full utility packages include:

• Canon, particularly for their PIXMA range
• Epson – usually a version of Epson Connect
• HP – HP Smart App is always downloadable directly from the brand’s website

Other printer brands offer apps to help you set up printers on smart devices. For example, Brother has the Brother Mobile Connect App for iOS and Android devices. For all other printers, following the steps above should easily connect you to any printers on the same Wi-Fi network as your Windows 11 machine.

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